Collegiate cyber defense competition where teams of 8 defend real-world networks
World's largest cyber defense competition cofounded with the Air Force to inspire students towards STEM careers
Individual or team network assessment and network defense competition where competitors vie for control of resources
Collegiate cyber defense competition where teams compete by securing provided virtual machines
Low- and no-cost professional training solutions through certification prep courses and cybersecurity awareness training.
Research-based cybersecurity courses aimed at helping individuals in states and communities nationwide to develop and improve their own cybersecurity programs
We customize training, host workshops, and conduct community-wide exercises to suit your organization’s individual needs
Thank you for your interest in requesting Alan CyBear make an appearance at your next event! Alan loves working with communities, schools and organizations of all types and sizes to encourage a culture of cybersecurity.
To submit your request, please download Alan’s Appearance Request Form and email the completed form to firstname.lastname@example.org.
We look forward to hearing about upcoming event and supporting your cybersecurity awareness efforts!
Requests should be submitted at least one month in advance but no earlier than three months prior to the event. Please allow 5-10 business days for a response to your request.
Submitting a request does not guarantee an appearance and appearances are available on a limited basis. Any communication about your event should be included in the Appearance Request Form.
Alan CyBear is always accompanied by a handler. This person will be your point of contact the day of the event and contact info will be provided prior to the event. Please make sure any parking and travel costs associated with the appearance include two individuals: the performer and the handler.
The mascot cannot be required to be inside the suit for longer than one hour at a time before taking a break*. If the appearance is outdoors, please allow for extra breaks during that allotted time. The mascot is unable to perform outdoors in severe or inclement weather.
*There is a (1) hour maximum time limit for ALAN’s Appearances. There may be multiple Appearances through a day, but ALAN requires 30-minute break between Appearances.
*Many companies/organizations opt to have ALAN appear for a shorter period of time than an hour to make the appearance most impactful for guests, e.g., a 30-minute appearance. This approach is recommended.
All publicity for the event, whether in advance or afterwards, which mentions an appearance by a mascot or uses university marks (logos), must be approved by the UTSA Center for Infrastructure Assurance and Security. For approval, please contact the CIAS Director of Communications and Engagement, Julina Macy, at 254-652-0943 or email Julina.Macy@utsa.edu.
A private and secure changing room (not a public restroom) must be provided for the mascot to change, take breaks and keep belongings locked during the appearance. Water, preferably bottled, must be provided to the mascot.
The University of Texas at San Antonio does not provide a certificate of liability insurance. The requestor assumes all responsibility when submitting the mascot request form.
We ask that you please have at least two (2) bottles of water on hand for the mascot.
Please advise patrons/students not to pull on the head, feet and hands or hit the mascot. High fives and side hugs are welcomed.
A friendly and safe environment must be maintained. Mascots reserve the right to walk away from any appearance deemed unsafe or harmful, without refund. ALAN will always be accompanied by a UTSA/CIAS “handler”, so any entry fees to an event must be waived for two people (i.e., ALAN and the handler).
The person requesting the mascot will be responsible for making sure the performer is kept safe, able to take breaks as needed and provided water during breaks. If the location is off-campus, the performer must also have free and close parking and have a location to change in and out of costume that is private and able to be locked (public restrooms or closets are not suitable).
The mascot is unable to perform outdoors in severe weather or high temperatures.
Accurate directions, location and on-site phone number must be provided.
A reminder when their appearance time is over (ALAN doesn’t wear a watch and clients will be responsible to pay for any extra time).
And most importantly have fun, because Alan will!
After you complete the Mascot Appearance Request Form you will receive a confirmation email that your request has been received. We will review your request at our weekly scheduling meeting and will let you know as soon as possible whether or not we can fulfill your request. We will respond within two weeks for requests that are three months or fewer in advance.
If ALAN is available, you will receive a confirmation email which will include the name and phone number of the mascot coordinator, and the name and phone number of the mascot’s emergency contact. We will also attach your invoice. If mascot(s) are not available, we will let you know via email.
Please remember that mascot appearances are not guaranteed until you receive a confirmation email of attendance from the CIAS. Also remember, the person requesting the mascot will be responsible for making sure the performer is kept safe, able to take breaks as needed and provided water during breaks. If the location is not within UTSA, the performer and handler must also have free and close parking. The performer must also have a location to change in and out of costume that is private and able to be locked.
We reserve the right to refuse a request if it is determined that the event or location is not suitable for our mascot(s) or if the client has unpaid invoices.
Mascot’s may cancel an event if they feel uncomfortable with the venue, the behavior of the guests, and/or if there is not a suitable place to change clothes and safely store their personal items, or any other situation that makes them feel unsafe or uneasy.
There is an appearance cancellation fee of $50 for any event canceled seven or fewer days before an event.
If we must cancel an event due to illness, personal emergency, class issues, etc. of the assigned mascot(s) and a replacement cannot be found or if we must cancel due to adverse weather, you will be contacted as soon as possible, and you will receive a total refund.
Please note that this includes any event located on the UTSA main or downtown campuses, Monday through Friday, 8 a.m. to 5 p.m.
All nonprofit organizations must provide proper 501c3 documentation.
Any mileage and out-of-town reimbursement is not included in the rates above and will be applicable if the event is outside of San Antonio city limits. Any travel costs, including airfare, hotel nights and meals, will be covered by the organization requesting an Appearance. These costs are for two individuals: the performer and the handler.
The CIAS will invoice you prior to any appearances.
The CIAS was established at UTSA in June of 2001 as part of UTSA’s creation of a cybersecurity program. The CIAS delivers quality research, training, K-12 education, and competition and exercise programs to advance organizational and community cybersecurity capabilities and collaboration.